• The European Society of Laboratory Animal Veterinarians (ESLAV) is committed to the promotion of the highest standards of veterinary conduct among its members.
• ESLAV will promote a commitment to the use of animals only where there is reasonable expectation that the results will contribute to increasing the body of basic scientific knowledge, or to the protection and/or improvement of animal and human health and safety.
• To date alternatives to animal do not presently obviate all animal use. Indeed animal testing is required by regulatory authorities for all new medicines, treatments and vaccines prior to their use in humans and animals. ESLAV will promote a commitment that all animals ensured to the care of its members shall be treated as humanely as possible within the scientific context that justifies the use of a living animal
• ESLAV will encourage all members to strive to ensure that all animals under their care are housed and cared for in compliance with international and national guidelines and provided with environmental enrichment consistent with sound scientific principles.
• ESLAV will encourage all members to strive to ensure that no animal experiences unnecessary pain and distress. ESLAV members will use their professional knowledge to apply the use of appropriate anaesthesia and analgesia wherever this may be possible. In cases where this is not possible ESLAV members will use their professional knowledge to apply and institute a humane endpoint for each animal and at the earliest possible point in time consistent with the scientific aims of the study.

ESLAV Sponsor and Advertiser Ethical charter

• ESLAV welcomes sponsors to the organisation. No sponsor may influence decisions made by the board of ESLAV. The board shall at all time ensure that there is no conflict of interest between any sponsoring working group or similar member and a sponsor.
• Any sponsor may express a desire to direct its funds to be used for specific purposes within the organisation. The ESLAV board will attempt to respect this desire but reserves the right to defer from the sponsors wishes should the board feel that the sponsor’s wish is not in accordance with the best interests of the organisation. The board will communicate its decision to the sponsor. Any sponsor may then choose to withdraw support should it so desire.
• ESLAV welcomes advertisers to “Briefing”, our website, and other publications that may be published under the aegis of the ESLAV board and its publications editor. The Editor reserves the right to refuse any advertisement should he/she conclude that the material offered for publication is not in accordance with best interests of the organisation. An example of this could be in the case of advertising specifically designed to damage a competitor’s good name and standing.
• The ESLAV editor shall strive to ensure that linkage between advertisements and published scientific (peer reviewed or other non-commercial) content does not happen, thereby avoiding any impression of approval by ESLAV for any particular commercial product.
• All scientific (non-commercial) content that has been sponsored by an advertiser shall clearly state that this has happened. The article shall clearly show the name and address of the sponsor.
• In those cases where a sponsor has supported a section of an ESLAV scientific meeting, this shall be clearly stated in the program.

Brief History

The European Society of Laboratory Animal Veterinarians (ESLAV) was created at the 6th FELASA Symposium held in June 1996 in Basel, Switzerland. David Whittaker from Zeneca Pharmaceuticals in the UK called this initial meeting. About 100 veterinarians from different European countries and worldwide were present. The Society is registered as a non-profit organization in France.

The Governing Board consists of the President, the President Elect or the Past President, the Honorary Secretary, the Treasurer and at least 4 (four) Ordinary Members. Guests with observer status from other Societies (LAVA) or allied disciplines (ECLAM) are invited.

The Governing Board establishes, determines the powers and mode of conduct of business of, regulates and dissolves Committees, Scientific Sections, and its Representatives to other bodies. The Board confers once per month distally, and twice a year face-to-face. Read the Board Policy.

Membership to the Society is open to veterinarians regardless of nationality. The different categories of members are ordinary members, honorary members, student members.  Membership is renewed automatically on an annual basis. Cancellations have to come in writing to the Honorary Secretary or Treasurer.

It is necessary that each application be supported by two current members of the society. Please provide the references of two ESLAV members in the relevant field.

Annual membership fees have been set at 50 Euro. The student fee* has been set at 15 Euro/year. In recognistion and promotion of the EU enlargement these past years ESLAV has set up a “Welcome” package.

The Governing Board will review the applications and grant memberships.

ESLAV membership Application Procedure

1. Fill in the registration form. On our website’s log-in/register page, select register here.
2. The receipt is acknowledged automatically.
3. The appropriate information is circulated to the Governing Board to the people  who have been nominated to sponsor the person  and to the national representative in the country of the applicant.
4. On receipt of the appropriate confirmations the person is sent a welcome letter which contains information on the passwords.
5. The persons email address is added to the ESLAV list, which is the normal method of communication within the Society.
6. The person will receive an automated note from the server confirming that they are on the list.
7. If these procedures do not happen in a reasonable period of time please contact the Honorary Secretary.

* The student fee is for undergraduate students only who would like to join the society.

Nb  data is held in electronic format and will be used within the society for the administration of the aims of the society

Objectives

The objectives of the Society are to promote and disseminate expert veterinary knowledge within the field of laboratory animal science.

The objectives are achieved through:

Meetings, lectures, discussions, and publications:

• Annual scientific meetings are organized in conjunction with European associations around Europe
• Semi-annual production of Briefing – the Society’s magazine

The advancement of veterinary knowledge and skills in subjects connected with the breeding, health, welfare and use of laboratory animals:

• The society gives veterinarians a forum to discuss issues which concern us, in the field of laboratory animal science, in general and in Europe specifically. Veterinarians who work full time or part time, as consultants in this field need to keep themselves updated with regards to e.g. changing and evolving laws and regulations in Europe and in individual nations as well as world wide.
• Active encouragement of its Members to provide training for veterinarians practicing or wishing to practice in the field of laboratory animals, both at the under- and postgraduate level

Collaboration and exchange of information with other Societies and allied scientific disciplines:

• ESLAV and LAVA being the representative bodies for Veterinarians engaged in the use, care and medicine of animals used in research in the UK and Europe are continuously in the process of building closer links.
• ESLAV sets the right environment and support for the activity of the European College of Laboratory Animal Medicine. This College is needed to structure the additional training leading to specialization and to certify its members, and to provide assistance in ESLAV’s professional continuing education activities. In other words, the College represents the academic component in our field of laboratory animal medicine.

Read the “ESLAV-ECLAM Mutual agreement on collaboration”

Representation of the veterinary “voice” at regulatory and governmental bodies:

• Beyond the internal forum, ESLAV is the only European entity representing the veterinary profession specifically in the laboratory animal medicine field at the European decision making bodies. The need for veterinarians to participate in the running of laboratory animal facilities and ethics committees (or equivalent) is not systematically addressed (Is this still valid?). European regulations should ensure veterinary oversight of animal care and use programmes.

General Meetings take place once a year following notification issued by the President or the Secretary by email and/or direct mailing and by posting it on the Societies web site. They are usually held during the annual scientific meeting.

Privacy Policy & GDPR

Privacy Policy

ESLAV regard your privacy as important. This privacy notice describes how the information we collect from you enables us to send you information about our industry in which you have registered an interest. By providing us with your information you consent to us processing it for this purpose. We will not sell or pass on your data to a third party.

Who are we?

The European Society of Laboratory Animal Veterinarians, ESLAV, gives veterinarians a forum to discuss issues which concern them, in the field of laboratory animal science, in general and in Europe specifically. The society’s objectives are to promote and disseminate expert veterinary knowledge within the field of laboratory animal science.

Who controls my personal data?

The Data Controller is ESLAV.

ESLAV’s registered address is c/o F. Decrock, 78, Boulevard Gallieni, 92130 Issy les Moulineaux, France.

To contact ESLAV about any data protection issues please email secretary@eslav.org

ESLAV is committed to protecting your privacy and personal data as defined in the Data Protection Act 1998, the General Data Protection Regulation ((EU) 2016/679) or any successor legislation in the UK to the GDPR or the Data Protection Act 1998.

What is Personal data?

Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as: “any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.

What personal data does ESLAV collect from you?

As a subscribing member, ESLAV collects your;

Name
Gender
Job title
Company name and address (or personal address if supplied)
Email address
Telephone number
Facsimile number
Qualifications and dates
Your field of interest

As a meeting registrant or delegate, ESLAV collects your;

Name
Job title
Company name and address (or personal address if supplied)
Email address
Telephone number

Cookies

We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information for advertising. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual and we will not collect personal information in this way.

We may obtain information about your general internet usage by using a cookie file which is stored on the hard drive of your computer. Cookies contain information that is transferred to your computer’s hard drive. They help us to improve our site and to deliver a better and more personalised service.

They enable us to:

Estimate our audience size and usage pattern.
Recognise your computer or device when you return to our site.
Increase the ability for our embedded video and radio players to load faster.

You may refuse to accept cookies by activating the setting on your browser, which allows you to refuse the setting of cookies. However, if you select this setting you may be unable to access certain parts of our site. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you visit our site.

What does ESLAV do with your information?

ESLAV will collect and use your personal data to:

Send updates regarding the status of your membership;
Send invitations, details and updates about industry events in which we believe you will be interested;
Send newsletters about ESLAV;

ESLAV will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information secure, accurate and up to date, and not keep it for longer than is necessary.

Who Will Your Data Be Shared With?

ESLAV outsources its Secretariat Services contract to Agenda Resource Management Ltd.

How does ESLAV protect my data?

To support compliance with all relevant UK and EU data protection law and the requirements of the General Data Protection Regulation (GDPR). Agenda Resource Management, on behalf of ESLAV,  have implemented a personal information management system (PIMS) in accordance to the British standard BS 10012. The objective of the implementation of the PIMS is to provide direction and support for compliance with data protection requirements and good practice. Agenda shall establish, implement, maintain and continually improve the PIMS, including the processes needed and their interactions, in accordance with the requirements of the British Standard BS 10012.

Certification and alignment to ISO/IEC 27001 Information Security Management, BS EN ISO 9001 Quality Management, ISO 22301 Business Continuity and BS EN ISO 14001 Environmental Management and Cyber Essentials are used to support the PIMS as well as suitable qualified and experience personnel in the roles of data protection officer, information security and data owners. These roles will oversee and review data processing activities, maintain data inventories and data impact assessments to ensure that adequate organisational and technical measures are in place which are reviewed on a yearly basis.

Can I find out what information ESLAV hold about me?

ESLAV, at your request, will confirm what information we hold about you and how it is processed.

What forms of ID will I need to provide to access this?

ESLAV accepts the following forms of ID when information on your personal data is requested:

Passport
Driving licence
Birth certificate
Plus a utility bill dated within the last three months.

What is ESLAV’s s legal basis for processing of your personal data?

• Consent

By consenting to this privacy notice you are giving ESLAV the permission to process your personal data.

Consent is required for ESLAV to process the personal data listed above, but it must be explicitly given.

You may withdraw consent at any time by emailing secretary@eslav.org

• Legitimate Interest

You have requested or had dealings with ESLAV previously and ESLAV believe that you will be interested in the marketing information that ESLAV are sending to you. If you wish to unsubscribe you can email secretary@eslav.org

Who do you share my information with?

ESLAV will not sell or pass on your personal data to third parties and will only use the information for the purpose identified.

Your rights as a data subject

At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:

Right of access – you have the right to request a copy of the information that we hold about you.
Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.
Right of portability – you have the right to have the data we hold about you transferred to another organisation.
Right to object – you have the right to object to certain types of processing such as direct marketing.
Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
Right to judicial review: in the event that ESLAV refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain as outlined below.

Changes to Our Privacy Policy

We may change this Privacy Policy from time to time.

If we make significant changes in the way we treat your personal information, or to the Privacy Policy, we will make that clear on our website or by email, so that you may review the changes.

Complaints

In the event that you wish to make a complaint about how your personal data is being processed by ESLAV or how your complaint has been handled, you have the right to lodge a complaint directly with the Information Commissioner’s Office (ICO) and ESLAV.

The details for each of these contacts are: